Archived Mail on Gmail

Gmail is a mailing platform and a product of Google. Gmail has the capability of storing your mail for safe keeping. This is called archiving which Google provide using the archive button. When you archive your email it'll never get deleted but its kept in the All Mail tab where you can search for it and retrieve it.

Why you should need to archive

Archiving Email Information for Computer Users

Archiving email messages can be beneficial for businesses and individuals. It allows important messages to be stored and organized for later access. Learn how this process works here.

Archive individual messages

  1. Login to your email account using your login ID and password.
  2. Once in the account, open the message to be archived or select the checkbox next to the message you want to archive.
  3. The archive option will appear at the top of the screen.
  4. Click the Archive button and the Email will be archived.

Archive two or more messages at once

  1. Open your Gmail account with your username and password (same as before).
  2. Find a group of messages you want to archive, such as ones that match a specific search.
  3. Access the toolbar at the top, click the checkbox. This will select all messages that you can see on the page.
  4. Click the Archive button and the process is complete.

For Android 4.0+ Users

Archive and delete actions

Are you more likely to archive or delete a message? This setting makes your preferred remove action visible while viewing messages and notifications. To access this feature, use the following steps:

  1. In the Gmail app, select the menu option.
  2. Once in the menu, select the Settings option.
  3. In the settings menu, choose General settings.
  4. Click on Archive & delete actions to further explore the available options.

When you choose to see archive, see delete, or see both, you'll be able to:

Confirm before archiving

To avoid accidentally archiving an important message, it is a good idea for you to use these settings:

  1. Log into the Gmail app and select the menu feature.
  2. Once the menu is on screen, select the Settings option.
  3. From the settings menu choose General settings.
  4. Check Confirm before deleting, Confirm before archiving, or both.

Find archived messages

Here are a few ways to locate messages that have been archived: